Meeting room hire – what to consider.

A successful meeting starts with hiring the right meeting room facility.

If you have an important meeting coming up, you may already have a date in mind along with a list of who should attend and an agenda. Once those details have been finalised, you will then want to focus on where you should hold your important event.

Meeting room hire is not as simple as opting for the first place you see with the right number of chairs, especially if you want the best possible outcome. For your meeting to be as successful as possible, there are a number of other factors you need to take into account.

First impressions count when hiring a meeting room.

Hiring the right meeting room can be extremely helpful in creating a strong impression and setting the appropriate tone. Before you book anything at all, make a shortlist of possible locations and visit them first. Choosing carefully is imperative as the setting, the décor, the level of professionalism on offer and even the food can reflect well, or otherwise, on you and your business. Talk to the venue management and select somewhere that exceeds or matches your priorities and values.

Consider the accessibility of the meeting room venue for all attendees.

Once you’ve visited a location, ask yourself how easy it was to get to. Before agreeing to hire a meeting room, consider how the majority of your guests will be travelling to it. Are any of them international, for example, and arriving by plane or train? Will any domestic attendees be driving to the location? Too much traffic could cause delays and be an issue for a meeting held in a busy city centre. However, opting for somewhere too remote could lead to confusion and attendees getting lost.

Facilities included with the hiring of your meeting room.

The facilities you need will very much depend on the nature of your meeting. At the very least, any venue worth its salt should offer you a secure Wi-Fi connection. You may also want to ask them about the availability of the following:

  • overhead projector
  • screens
  • sound equipment
  • flipcharts and stands
  • whiteboard and pens

If you have any special requirements for your meeting, can your venue accommodate it and does it offer assistance in sourcing possible suppliers?

Packages for meeting room hire.

Many venues offer packages with food, drink and equipment included. Have a look at the packages already in place to determine suitability. Do any include welcome refreshments for your guests as they arrive? Are menus available for breakfast, lunch, afternoon tea and/or dinner available? Can dietary requirements be accommodated? Can the packages be tailored to include or exclude items as per your requests?

Meeting room hire with Dunham Forest Golf & CC.

Dunham Forest Golf & CC is an ideal location for high-level meetings in the North West of England. Set in the heart of Cheshire’s outstanding countryside, we are within easy reach of Manchester, Manchester airport and the M56 motorway. Our well-equipped conference and meeting rooms are light and airy with lovely views of our parkland golf course.

Our approach is relaxed, yet we pride ourselves in the level of flexibility and professionalism on offer. Whether you need a venue for a presentation, conference, seminar or meeting, we provide the perfect environment to create the right impression and contribute to the success of your event.

For further details of tailored meeting room packages and menus, please contact laura@dunhamforest.com or mike@dunhamforest.com or call us on 0161 928 2605 to book a viewing.