If you’re new to event planning, our guide will help you to understand types of venues and help you work out what is best for your event.
- Hotels – Most hotels have at least one or two event spaces. Larger hotels will have ballrooms, while other spaces, such as restaurants, bars and lobbies might also be available to hire.
- Purpose built conference centres – These are dedicated event venues, offering a range of spaces from small boardrooms through to large auditoriums.
- Sports clubs – Golf clubs, rugby clubs, football clubs, and leisure centres can be unique and interesting venues and can be a great opportunity for networking after the event.
- Venue hire fee – A hire fee is a fixed price, which can be payable by the day, half day or by the hour. The hire fee is usually just for the space and doesn’t include extras like food and beverages. Check that any items you see in the room, such as furniture or AV equipment are included in the price.
- Dry hire – If you want to be able to supply your own food and drinks, look for a dry hire venue. Here, you will pay a fixed price to hire the space. These venues are often provided as ‘blank canvases’ meaning they come without any decor or equipment, so you will be responsible for bringing everything in at your own cost.
- Delegate packages – Most venues that regularly host conferences and seminars will have the option of a delegate package. This fee will be per person and usually includes venue hire as well as food and drink. Make sure to check if there is a minimum delegate requirement and exactly what is included in the package to ensure you will have everything you need for your event.
Checklist for choosing a venue
- Cost – One of the biggest considerations when choosing which venue to hire is the budget. You’ve no doubt got a price range in mind but sometimes it’s not as black and white as just hiring a room. Know exactly what’s included before signing on the dotted line. Remember to always confirm the cost, dates, times and details in a written contract.
- The location – Book a venue in a convenient location. Access to the venue should be easy, convenient and available for the duration of the event. You may need to check public transport links, airport access and whether there’s onsite parking or valet service. Ample free parking can make a big difference to how many invitees attend the event.
- Capacity – Along with the budget, the number of guests is the most crucial aspect of event planning, because it will help you quickly eliminate many venues based on their capacity alone.
- Layout – Many venues are able to adapt their rooms to various layouts, but some have a set layout in certain rooms as well, so make sure you confirm that the venue you’ve chosen can accommodate your preferences before you book. Ensure the venue has space for all aspects of your event – sometimes this isn’t clear so make a site visit.
- Services and facilities – Venues provide different levels of service and facilities. When booking your event make sure that the venue will be able to cater to your specific needs – these may include parking, equipment and restrictions.
Dunham Forest Golf & CC Venue Hire, Cheshire
At Dunham Forest Golf & CC we provide a professional environment to accommodate a range of requirements. With ample on-site free parking, in house catering and several room options and layouts to choose from, we are an ideal venue for any event. Located just 15 miles from the centre of Manchester and 6 miles from Manchester Airport, we are perfectly positioned whilst also enjoying a beautiful, secluded and unique event location.
Please click HERE to view our Corporate Events Brochure.